Making a Presentation

Making a Presentation to Borough Council
Tips, Suggestions and What You Need to Know


Thank you for taking the time to address the Borough Council and citizens.    The opportunity to hear from our community is an integral part of Council’s work toward the betterment of our Community.    

What is a Presentation?  A presentation is an agenda item with a specific goal or request involving a decision from the Borough Council that may have monetary, public safety, quality of life, public services or infrastructure implications.  A presentation may require updates to ordinances, tax structures, zoning or contracts.    Presentations will be placed on an agenda under “Reports/Presentations.”        

How do I get on an agenda?
Email danad@west-chester.com with your topic and agenda request.  The office will review your request and respond to you. All requests must be submitted at least 2 weeks prior to Council/Committee meetings.    An Executive Summary and all presentation materials shall be provided to Borough Council one week prior to the meeting.   Only approved presentations will be heard. 

When/Where do we meet? 
For a schedule of upcoming Council and Committee meetings, please visit our Meeting Management site or contact the Administrative office.   All Council meetings and public hearings are conducted in Borough Council Chambers; 401 East Gay Street.    

How long do I have to present?
To keep meetings on schedule, and in fairness to other attendants, we ask that you keep your presentation to five minutes to allow time for Council and others in attendance to ask pertinent questions.       Your presentation will be listed on the agenda.   When it is your time to present, the Council President or Committee Chair will invite you to the podium.    Our IT staff will manage the  documents and /or slides you provide.   A pointer is available for your use.   

Tips for Council presentations

  • Please be on time and check-in with Borough staff when you arrive.
  • Please be sure your presentation is readable with the font size large enough for the audience to see.  Graphics should be clear and understandable.
  • Conduct your entire presentation within the time allotted, allowing for questions and discussion.

We look forward to hearing from you and welcome your participation and presentation.   Please contact us if we can answer any questions or be of assistance.

Sean Metrick, Borough Manager                               
Ramsey Reiner, Assistant Borough Manager/Parking Director